edit variation order

Navigation Button	Description
Save	Saves actions made on screen
List	Returns to contract's VO and CM list
History	Displays a list of all the previous items relating to that contract including event type, date entered, person who generated, status and the number
Browse	Opens 'Choose File' dialogue box to select file from your PC
Screen Item	Description
Contract	Project contract number and contracted company name
VO Number	Automatically generated by the system
Ref No	Primary Consultant's variation order reference number
Status	Select Status from a dropdown list
Authorised Date	Defaults to today's date (after saved) however date can be manually entered or selection by the calendar icon
Authorised By	Select from a dropdown list of resources
Summary Description	Text describing the variation order, the first sentence of description will appear in the contract instruction list
Cause	Select cause from a dropdown list If other, enter cause in text box below
Discipline	Select from a dropdown list of disciplines
Estimate	$ value excluding GST (note GST $ value & total $ value is automatically calculated)
Contractor's Claim	$ value excluding GST (note GST $ value & total $ value is automatically calculated)
Approved Value	$ value excluding GST (note GST $ value & total $ value is automatically calculated)
Funding Source	Select from a dropdown list of funding sources If other, enter source in text box below
Add Attachments	Allows additional files to be attached to the VO for reference or to support the request (e.g. word, excel, sketch or drawings)

To view meanings and calculation methods, hover cursor over column or screen item (field) headings.
Variation Orders (VOs) may be cancelled but not deleted.
Forecast and Pending Variation Orders (VOs) have not been approved for any work to commence.
A VO may be cancelled by changing the status to 'Cancelled'.
Cancelled VOs will not be added into any of the contract totals.
BPIMS allocates sequence numbers to all VOs. All numbers start from 0001 for a contract. It is important to note that a VO could have many sequence numbers allocated to it throughout its life from the Forecast and/or Pending and/or Approved sequence numbers.
The first line of the description is included on the screen listing of all the contract instructions for the contract so it is important to provide a summary description that best covers the work to be undertaken. The other lines may be used to further explain the work, if necessary, extra documentation may be attached to the VO to assist others.
If status set to 'Authorised/Sent' the 'Date Authorised' and 'Authorised By' must be filled in.

The following is a list of all screen items for a variation order. In most cases, only the status, authorised date, authorised by and the values will be changed.