Displays a list of all the previous items relating to that contract
including event type, date entered, person who generated, status and the
number
List
Returns to contract's VO and CM list
Browse
Opens 'Choose File' dialogue box to select file from your PC
Screen Item
Description
Contract
A unique name for the project
VO Number
VO Number allocated by system
Ref No
Primary Consultant's variation order reference number
Status
Select status from a dropdown list
Authorised Date
Date the VO was authorised
Authorised By
Name of person who authorised the VO
Summary Description
Description of the VO
Cause
Select from a dropdown list of causes
Discipline
Select from a dropdown list of disciplines
Estimate
$ value excluding GST
Contractor's Claim
$ value excluding GST
Approved Value
$ value excluding GST
Funding Source
Select from a dropdown list of funding sources
Add Attachments
List of attached related files to the VO for reference or to
support the request (e.g. word, excel, sketch or drawings)
To view meanings
and calculation methods, hover cursor over column or screen item (field)
headings.
Variation Orders
(VOs) may be cancelled but not deleted.
Forecast and
Pending Variation Orders (VOs) have not been approved for any work to
commence.
A VO may be cancelled
by changing the status to 'Cancelled'.
Cancelled VOs
will not be added into any of the contract totals.
BPIMS allocates
sequence numbers to all VOs. All
numbers start from 0001 for a contract. It
is important to note that a VO could have many sequence numbers allocated
to it throughout its life from the Forecast and/or Pending and/or Approved
sequence numbers.
The first line
of the description is included on the screen listing of all the contract
instructions for the contract so it is important to provide a summary
description that best covers the work to be undertaken. The
other lines may be used to further explain the work or if necessary extra
documentation may be attached to the VO to assist others.
If status set
to 'Authorised/Sent' the 'Date Authorised' and 'Authorised By' must be
filled in.
NAVIGATION
From
the Main Menu, click Administrators/Contract
Instructions
OR
From the Main Menu, click Project
Lists. Click
next to project in list, click Project
Home button. Note:
The project's
home page will display.
On
the dropdown menu, click Procurement/Contract
Instructions.
Note: The project's contracts will list in the display view.
Click
next to Contract Number/Name/Role in display view list.
Note: The contract's VOs and CMs will list in the details view with
the 1st line of the description, date last modified and $ value.
View a Variation Order
When there are 10 or more items to select from a list, the 'Filter by'
box will display. 'How to use Filter By'
Click
next to Contract Number/Name/Role in display view list.
Note: The contract's VOs and CMs will list in the details view with
the 1st line of the description, date last modified & $ value.
Select
next to VO in contract instructions list in details view.
Click View at the bottom
of the list. Note:
VO will display in the details view. You
cannot edit the details from this screen, note the Save
button has been disabled.
Click
History to
open window displaying a history of events. Click
Close to close
the history window.
Click
List to go
back to contract instruction list.
next to project in list, click Project
Home button. Note:
The project's
home page will display.