Displays a list of all the previous items relating to that contract
including event type, date entered, person who generated, status and the
number
Close
Closes the statistics popup window
Screen Item
Description
Contract Number
Project Contract Number
Contract Instruction Number
Variation order or contract memo number
Event
Event type - created, submitted for authorisation, authorised,
cancelled
Person
Person who carried out the event
Date
Date of the event
Status
Variation order or contract memo status
Number
Variation order or contract memo number
To view meanings
and calculation methods, hover cursor over column or screen item (field)
headings.
Variation Orders
(VOs) may be cancelled but not deleted.
Forecast and
Pending Variation Orders (VOs) have not been approved for any work to
commence.
A VO may be cancelled
by changing the status to 'Cancelled'.
Cancelled VOs
will not be added into any of the contract totals.
BPIMS allocates
sequence numbers to all VOs. All
numbers start from 0001 for a contract. It
is important to note that a VO could have many sequence numbers allocated
to it throughout its life from the Forecast and/or Pending and/or Approved
sequence numbers.
The first line
of the description is included on the screen listing of all the contract
instructions for the contract so it is important to provide a summary
description that best covers the work to be undertaken. The
other lines may be used to further explain the work or, if necessary,
extra documentation may be attached to the VO to assist others.
If status set
to 'Authorised/Sent' the 'Date Authorised' and 'Authorised By' must be
filled in.
A Contract Memo
can be cancelled at any stage.
A Contract Memo
will not have a value in the Contract Instructions List.
Cancelled Contract
Memos are not included in any totals.
If status is
set to 'Authorised/Sent', the 'Date Authorised' and 'Authorised by' must
be filled in.
NAVIGATION
From
the Main Menu, click Administrators/Contract
Instructions
OR
From the Main Menu, click Project
Lists. Click
next to project in list, click Project
Home button. Note:
The project's
home page will display.
On
the dropdown menu, click Procurement/Contract
Instructions.
Note: The project's contracts will list in the display view.
Click
next to Contract Number/Name/Role in display view list.
Note: The contract's VOs and CMs will list in the details view with
the 1st line of the description, date last modified & $ value.
View Contract Instruction History
The history button displays a list of all the previous items
relating to that variation order or contract memo including event type,
date entered, person who generated, status and the variation order/s or
contract memo number.
When there are 10 or more items to select from a list, the 'Filter
by' box will display. 'How to use Filter By'
Click
next to Variation Order or Contract Memo in the details
view.
Click
View button
at the bottom of the list in the details view (history can also be accessed
from the Edit
screen). Note:
The contract number and contractor will display at the top in the details
view.
Click
History button
to open window displaying a history of events.
Click
Close to close
the history window.
Click
List to go
back to contract instruction list.
next to project in list, click Project
Home button. Note:
The project's
home page will display.