add an email

In Outlook, click the item you want to save as a file.
On the file menu, click Save As.
In the Save in window, click the location where you want to save the file.
In the File name box, type a name for the file.
In the Save as type box, click the file type you want, click OK or Cancel to close the window.
Alternatively, by having both Outlook and Windows Explorer open on your display, you can use the drag and drop feature.

In Outlook, click the item with the attachment/s you want to save.
On the File menu, click Save Attachments and click on select attachment. Note: if the item includes more than one attachment, you can hold down SHIFT and click any number of attachments or click All Attachments.
In the Save All Attachments window, click OK or Cancel to close the window.
In the Save All Attachments window, click the location where you want to save the attachment/s.
Click OK or Cancel to close the window.

Navigation Button	Description
Save	Saves file to 'My Files'
Cancel	Closes window & returns to previous screen
Screen Item	Description
Document Location	Select file from PC drive/s file directory
File Name	Name of file
Author	Select from dropdown list
Other	Enter author name if not in dropdown list
Description	Description of the file
Keywords	Select keyword/s from dropdown list/s

This function enables users to add an email and/or email attachment/s from their PC/file server to ‘My Files’.

Please note: You must first save your email and/or email attachments to your PC. The following is a guide when using Microsoft Outlook with Windows Explorer. Please contact your site administrator for help using software other than Microsoft Outlook and Explorer.

When there are 10 or more items to select from a list, the 'Filter by' box will display. 'How to use Filter By'