project file in project file*

Navigation Button	Description
Go	Starts filter by search (only displays when list is more than one page)
All	Displays all documents in project (only displays when list is more than one page)
Open	Opens the selected document using the standard file open dialogue
Properties	Displays general document information; displays all document action items, displays who the document has been viewed by, displays all the related documents, ability to add/remove related documents, displays keywords, and the ability to add/remove keywords
Send	Sends an action to team member and displays in project's Project File and the team member's Action File
Respond	Respond to a document action
Move	Moves a document from Project Files to My Files
Hide	Removes the file from the Project File list and puts into My Hidden Files list
Previous	Goes back one page list (only displays when list is more than one page)
Page No.	Click dropdown to select page from list of page numbers (only displays when list is more than one page)
Next	Goes forward one page of list (only displays when list is more than one page)
Screen Item	Description
Filter by	Filter list by entering a word (e.g. report) and the list will display only documents with the word ‘report’ in the name (only displays when list is more than one page)
File Name	Given name of file
Action Required	The action required of the document
Date Added	Date document was added to 'Project File'
Author	Author of the document

Project File files are official documents and cannot be modified.
Project File files can be officially distributed to and responded to by other team members.
A Project File can be moved to 'My Files' provided it has not been officially distributed.
A file on the Project File can only be responded to by team members who have been specifically asked to respond to it.
A file on the Project File can only be distributed to other team members by the person who added it and by team members that have been delegated authority to distribute it.
Additional related documents can be attached to or removed from files on the Project File by the person who first added it and by team members that have been asked to respond to a file.
If the Project File record is active and marked as viewable by the team, then it should show on the list. If the Project File record is active and not marked as viewable by the team, then it is only visible if the logged in user added the record or if the document has been distributed to the logged in user.
A record displayed bold indicates the record has not been opened by the logged in user.

When there are 10 or more items to select from a list, the 'Filter by' box will display. 'How to use Filter By'

	Open - opens the selected document using the standard file open dialogue
	Properties - displays general document information; displays all document action items, displays who the document has been viewed by, displays all the related documents, has the ability to add/remove related documents, displays keywords, and has the ability to add/remove keyword
	Add - adds a new document to 'My Files' from your PC.
	Send - sends an action to team member/s and displays in project's 'Project File' and the team member/s 'Action File'
	Respond - allows you to respond to a document action
	Move - moves document from 'Project File' to 'My Files'
	Hide - removes the file from the 'Project File' list and puts into your 'My Hidden Files'