distribution overview

If any of the navigation buttons, dropdown lists, tick boxes etc are disabled you do not have the authority to action them.
All new project content starts life in My Files except for the set of resources copied to the Project File when a new project is first created.
Project team members can add, modify and remove files in My Files.
Project team members can move a file from My Files to the Project File and can nominate whether the file should be viewable by the project team.
Project File files are official documents and cannot be modified.
Project File files can be officially distributed to and responded to by other team members.
A Project File file can be moved to My Files provided it has not been officially distributed.
A file on the Project File can only be responded to by team members who have been specifically asked to respond to it.
A file on the Project File can only be distributed to other team members by the person who added it and by team members that have been delegated authority to distribute it.
Additional related documents can be attached to or removed from files on the Project File by the person who first added it and by team members that have been asked to respond to a file.
Some responses require password authentication (eg for approval, for authorisation).

Distribution of documents comprises the storage, management and distribution of project-related files. The collection of files for a project is known as the 'Project File'.

As a project progresses, content is created by system processes, proformas, or manually added using general-purpose upload screens. New content starts off in 'My Files' where it can be manipulated before being made an official document on the Project File. Project files can be distributed to one or more project team members for action and the recipients can be invited to respond.

Actions, responses and file opens are all tracked to give a complete activity profile for each file. The Project File can be viewed and changed from the project operational page of BPIMS.