create a new project brief

Respond to each question listed. Note: For further information or instructions on question input types, icons and symbols, brief tools, resources, comments, hints and attachments, click on the headings below to view. To close, click on heading again. You can have one or more open at the same time.
If the symbol appears next to a question, click on the symbol to display hints to assist in responding to that question.
To attach any files (documents, drawings) under the Attachments heading at the bottom of the page, see 'Add an Attachment' in related topics.
When you have responded to all questions on the page, click Next to save the page. Note: The system will display the next index page of questions.
OR
Click Previous to save this page and go back to the previous page of questions.
You can click on the List button at any time to return to the Briefed Projects list. Note: This will not save any changes you have made to this page since the last AutoSave.
When you have completed all the questions for the brief, the Finish page will provide details of the options available to you.

Navigation Button	Description
Next	Saves changes to screen and goes forward one page
Previous	Saves changes to screen and goes back one page
List	Discards changes since last autosave and goes back to briefed projects list
List (Finish)	Goes back to briefed projects list

The Previous and Next buttons at the bottom of the page will save all changes to the current page.
The Previous and Next buttons only appear when the navigation map (index) is displayed on the left-hand side.
Mandatory questions are indicated with a * asterisk. Approval of the brief can not occur if mandatory questions are not completed.
Startup. The creator's business unit will be added to the list by default and identified as the 'Lead Agency'. Participating agencies can be added but only the lead agency can change the 'Lead Agency'.
Approval of the brief can be performed by the 'Approving Officer' or on behalf of the Approving Officer.
Only agencies involved in the brief have access to the edit function.

The following is an example list and description of the types of responses required throughout the brief.

Question Response Types

Description

Dropdown Menu – click the dropdown arrow to select an item from a predetermined list

Multiple select dropdown menu - hold the 'ctrl' key and click each selection

Text Box– allows pre-determined limit of text response to be entered

Text Area - allows a pre-determined number of lines of text response to be entered

Numeric Area - allows a pre-determined numeric input

Tickbox - allows the selection of multiple items from a list (to deselect, click on tickbox again)

Radio Button – allows the selection of a single item from a list by clicking the radio button (to deselect, click on radio button again)

List - select from a list in a popup window

Icons

Description

Hints

Add a comment to a question

View comment/s on a question

Library Resources

Tools

Selection list in a popup window

Attach a related document to the question

Open file

Represents Lead Agency

Represents Project Team

Denotes the last brief answer changed or updated

Denotes mandatory response to question

There are two types of error messages relating to invalid question responses. Examples are:
1.	A message will display at the top of the current page, for example:
		Building Work amount is invalid Furniture Fittings and Equipment amount is invalid Miscellaneous Contracts amount is invalid
2.	A message will display in the contents area with an action button, for example:
		New area for Bathroom is invalid

Under Tools heading, click next to the tool name in list. Note: The file will open in its native format (eg. word, excel, pdf etc).
To Close, click the 'X' in the top RHS of the screen
OR
To Save on your computer, click on File/Save As from the dropdown menu. Note: This file can then be attached to the brief - refer to 'Add an Attachment'.

Under Library Resources heading, click next to the resource name in list. Note: The file will open in its native format (eg. word, excel, pdf etc).
To Close, click the 'X' in the top right-hand side of the screen
OR
To Save on your computer, click on File/Save As from the dropdown menu. Note: This file can then be attached to the brief - refer to 'Add an Attachment'.

Click on Line of question. Note: The comment popup window will display.
Enter Comment in .
Click Save to save the comment or click Cancel to close the window.
Note: Once the page has been saved, the comment icon will change to . When green, you can click to add another comment and the window will also display previous comments with date and 'who by' details.

Click on line of question. Note: The hint will display directly below the question.
Click again to close the hint.

Under the Attachments heading at the bottom of the page, click Add.
Note: A 'Attach a New Document to the Brief' popup window will display.
Click to select File from your PC drive/s (floppy, CD, hard drive/s, network drive/s).
Select file and click Open.
Note: The file directory and name will display in the browse box.
Enter File Name in if you want a different file to the name displayed.
Select Author from .
OR
if Author not in list, in Other enter name in .
Enter a short Description of the document in to assist other users to understand the contents.
Select 1st Keyword from .
If applicable select 2nd Keyword from .
If applicable select 3rd Keyword from
Note: To select multiple keywords, hold the 'crtl' key and click.
Click Save to save file under the Attachments list.

Under Attachments heading, click next to document in the list.
Click Open. Note: The file will open in its native format (eg. word, excel, pdf etc).

Under Attachments heading, click next to document in the list.
Click Remove. Note: The document will be removed from the list.

Relevant and appropriate responses to the brief questions provide the foundations for a comprehensive project brief suitable for project start-up and the initial briefing of professional design teams.

The briefing process is designed to gain from the client all known information relating to the project to assist architects and designers to formulate appropriate options and solutions for consideration. The project brief comprises a series of questions, the responses to which provide a written statement detailing the client's expectations for the functions and delivery of a proposed new building or redevelopment project.

Once completed, the Government Manager/Executive must approve the Project Brief before it can be released to DPTI and viewed by the appropriate Account Manager for approval or return for further information.

When the brief is finalised for registration it is registered by DPTI, which creates an official project. Project roles are created and assigned to team members and a project home page is created where the brief/plan can be updated.

AutoSave: BPIMS incorporates a feature that saves your work at intervals throughout the brief questions; that is, when clicking on a button and selecting from a list and/or making a selection from some dropdown lists (e.g. when selecting a person and/or role). The system will refresh with the selected response and automatically save the page. A message will appear at the bottom of the page “This page was AutoSaved at 3:15 PM".

Navigation: The brief has a navigation map on the left-hand side of the page that allows movement through the brief. The map should ONLY be used when viewing pages, as any changes made WILL NOT be saved since the last AutoSave. The “List” button at the bottom of the page returns to the Briefed Projects list, while the “Previous” and “Next” buttons will navigate to the previous and next pages in the brief. Clicking on any of these three buttons will save changes made on the current page.

For help on questions, screen items or navigation, or to view the business rules, click on the following headings. To close, click on the heading again. Multiple headings can be opened at the same time.

For information or instructions on question input types, icons and symbols, brief tools, resources and comments, hints, examples and attachments, click on the headings below (e.g. Icons and Symbols) to view. To close, click on the heading again. Multiple headings can be opened at the same time.