(the functional area plus
necessary surrounds e.g. corridors)
(the specific functional
area)
Navigation Button
Description
Previous
Goes back one page of the wizard
Next
Goes forward one page of the wizard
Select Asset
Opens a popup window and displays a list of all the asset types
appropriate for the Agency
Print
Displays the printable version of the wizard results
Cancel
Deletes the project plan record and all associated records that
have been created in the background during the process
Finish
Saves the project plan and shows in project plan list
Screen Item
Description
START - Agency
A list containing all agencies
PROJECT DETAILS
Project Name
A unique name for the project
Description
A brief outline describing the project
Existing Asset
Select from the popup list of assets for agency
ASSET DETAILS
Facility Type
A dropdown of the type of asset that the work is to be performed
on
Location
A dropdown of all regions where the asset will be located
ACCOMMODATION NEEDS
Facility Type
The facility type selected from asset details will display
Functional Area
A list of the asset's functional areas
None
The project plan has no facility type or functional area
No. Required
The number (quantity) of the specified functional areas
Site Works General
Select the type of site works for this project plan
Site Works Components
A list of site works components
None
This project plan has no site works or site works components
No. Required
The number (quantity) of the specified site works or site works
components
SCHEDULE OF ACCOMMODATION
Are the Areas Gross or Net
Indicates whether the area includes gross or net. Net
is purely the specific functional area and gross is the functional area
plus necessary surrounds
New
Buildings or new extensions to an existing building
Minor Redevelopment
Minor upgrade of an existing building
Major Redevelopment
Major upgrade of an existing building
Fitout
Work that involves the finish, content, permanent decor and
other items required for the technical operation of activities that take
place there, including items connected to services related to the function
of the room
Remove
Remove the area from the schedule of accommodation
CURRENT COST
SUMMARY
Total Area
The total gross areas grouped by building area and site
works area then grouped by scope of work (new, minor redevelopment, major
redevelopment, fit out)
Total Gross Building Area
The total of the gross non-site works area of the asset
that the work is for
Indicative Cost Range
Range of cost between the low and high quality stream
Indicative Current Cost
Total current cost for the low and high quality streams
Additional Costs
Description and total value of additional costs which are not
considered in the program, escalation or cashflow calculations
DATE DETAILS
Nominated Start of Concept Date
Date considering to start the project from the concept phase
COST ON COMPLETION SUMMARY
Indicative Program for Completion
Period of time the project is expected to run in weeks,
based on the high and low quality streams
Indicative Cost Range
The range of cost between the low and high quality stream.
Indicative Completion Cost
Total cost calculated for the project with yearly loading added
plus the additional cost with no loading factors applied
RISK DETAILS
Risks
Type of risks
Weighting
Weighting factor values the risk has been allocated
Score
A dropdown of the risk weighting factors
RISK SUMMARY
Calculated Score
Total score calculated from the risk weighting scores
Calculated Risk
Risk level that has been calculated for the project based on
the risk matrix
Adjusted Risk
Risk level the project has been adjusted to
SUMMARY
Total Gross Building Area
Total area of the asset for project work broken into
new, minor redevelopment, major redevelopment and fitout work
Indicative Program Range
Period of time the project is expected to run in weeks based
on the high and low streams
Indicative Cost Range
The range of cost between the low and high quality stream.
Indicative Cash Flow
Cash flow expected for the project over the number of financial
years based on the risk matrix
Calculated Risk
Risk calculated for the project
Adjusted Risk
Risk manually adjusted from the calculated risk for the project
As you move through
the wizard the wizard menu updates and changes colour to indicate the
step you are up to.
The select asset
button is only available if the existing asset has been
checked.
The facility
type list contains all the facility types appropriate for the agency.
The list of generic
site works items is displayed at the bottom.
The generic site
works items are not specific to any single agency or facility type.
The functional
areas listed are those with units entered from Accommodation Needs.
Using the same
number of units entered from Accommodation Needs
generates the number of rows for the corresponding functional area.
Costs are to
be displayed to the nearest $1000.
The date must
be a valid date format e.g. 15/02/05.
You cannot nominate
a date in the past.
The ability to
select a different agency is only available to DPTI Building Management.
This enables
DPTI to act on behalf of a agency.
The risk for
the project is displayed on the graph indicated by a 'P' (Project).
The information
entered on each screen is only saved when the Next
button has been clicked. Should
you click the Previous
button before the Next
button, any details entered will not be saved.
Create a Project Plan Wizard
The Plan a Project Wizard is a tool to assist with planning indicative
project scope, cost and program for building work. The Wizard has been
designed to apply to a single asset and will ask a series of questions
relating to location, commencement date and risk that will require some
estimate judgements to be made along the way. Summaries of interim results
will be provided throughout the Wizard, with a full summary of the results
provided at the finish.
NAVIGATION
From the Main Menu, click Projects/Planned
Project List. Note:
A list
of Planned Projects will display.
From the Planned Projects List, click New. Note:
The Project
Plan Wizard screen will display.
Step
1 - Start
Select
Agency from
.
Click
Nextto begin wizard.
Step
2 - Project Details
Enter
a unique Project
Name in .
Enter
a Description (brief outline) describing the project in .
Select
an existing asset using the . Click
Select Asset button.Note:
A window opens with a list of assets.
Click next
to the appropriate asset and click Select. Note:
Theasset
will display in the
OR
Leave blank.
Click
Next to proceed or click Previous to go back one screen.
Step
3 - Asset Details
Select
Facility Type
from . Note:
This defines
the particular type of asset that the work is to be performed on.
Select
Location from
that the asset is or will be located.
Click
Next to proceed
or click Previous
to go back one screen.
Step
4 - Accommodation Needs
The accommodation needs can be completed
by selecting Facility Type, Functional Area or None. Site
Works can be completed by selecting Site
Works General, Site Works Components or None.
Note: The
functional areas and site works components data is displayed from SAMIS.
If incorrect
it must be corrected in SAMIS.
To
select Facility Type
only, click next to Facility Type. Note:
The Facility
Type selected in the previous step: Asset Details will display.
OR
To select Functional
Area/s, click next to Functional Area. Note:
A list
of Functional Areas will display. Enter
the number required for each asset Functional
Area (e.g. 3 if your project requires 3 x 'Office - General') in
the for this project plan. Note:
A
message will appear if you have entered a number relating to the area
or component, e.g. 5 utility rooms rather than 1 utility area. The system
will give you an option to continue or cancel. You
will enter Functional Areas in square metres in the next step: Schedule
of Accommodation.
OR
If there is no Facility
Type or Functional
Area/s required, click next to None.
To
select Site Works
only, click next to Site
Works General. Click
the next to either New
or Redevelopment.Note:
A loading factor will be applied.
OR
To select Site
Works Components, click next to Site Works Components.
Note:
A list
of Site Works Components will display. Enter
the number required for each asset Site
Works Components (e.g. if your project requires 1 x 'Carpark')
enter '1' in the for this project plan. Note:
A message
will appear if you have entered a number relating to the area or component
e.g. 25 carparks
rather than 1 carpark area. The
system will give you an option to continue or cancel. You
will enter the Site Works Components areas in square metres in the next
step: Schedule of Accommodation.
OR
If there are no Site
Works or Site
Works Components, click next to None.
Click
Next to proceed,
or click Previous
to go back one screen.
Step
5 - Schedule of Accommodation
Displays the list of asset functions selected
on the previous step - Accommodation Needs. The
list is expanded to show the number of each of the asset functions selected.
The user
enters the area/s for the functional area they require against the type
of work that is to be performed.
To assist in your response to this step,
click on Library
at the top of the screen and search resources for Schedule
of Accommodation.
Click
next to Gross
or Net
to indicate what the area includes. Note:
If you
select Net,
the system will apply a grossing factor automatically and convert the
areas into Gross and display in the Current Cost Summary.
Enter the Area/s
in m2 of the functional
areas and site works if applicable in the under the appropriate development action heading/s (New, Minor Development, Major Development,
Fitout). Note:Hover
cursor over each heading to display heading descriptions.
To
remove a listed Functional
Area, click under the heading Remove.
Click
Next to proceed
or click Previous to go back one screen.
Step
6 - Current Cost Summary
The current cost summary displays the summary
of the costs calculated on the basis of the information provided from
the schedule of accommodation and input from other details.
Total
Area - the total area of the asset that the work is for.
Indicative Cost Range: the range of cost between the low and high
quality stream.
Indicative Current Cost - the total current cost for the low and
high quality stream.
Additional Costs - a total figure of any additional costs.
If
the indicative Current Cost exceeds the maximum value (ie $10 million),
the following message will display at the top of the screen:
"The indicative Current Cost exceeds the maximum value (ie $10
million) and the 'Plan a Project' wizard is not applicable. Please contact
Building Management Program Office for assistance through 'Contact Us'."
The Next
button will be disabled, click Previous
to go back to Step
5 - Schedule of Accommodation.
otherwise
If
applicable, under Additional
Costs, enter cost description in and the $ value
in . Note:
The additional costs are not considered in the program, escalation or
cashflow calculations.
Click
Next to proceed
or click Previous
to go back one screen.
Step
7 - Date Details
Enter
Nominated start of
Concept date in the OR click to select
the date you are considering to start the project from the concept phase.
Note:
You cannot
nominate a date in the past.
Click
Next to proceed
or click Previous
to go back one screen.
Step
8 - Cost on Completion Summary
Displays a summary of the calculated program
- the calculated costs plus the costs associated with the length of the
program and any additional costs.
Indicative
Program for Completion - indicates the period of time the project
is expected to run in weeks based on the high and low quality streams,
displaying the approximate end month and year based on the nominated start
date.
Indicative
Cost Range - indicates the cost of the project with annual loading
applied.
Indicative
Completion Cost - indicates total cost calculated for
the project with the annual loading applied plus any additional costs
with no loading factors.
Click
Next to proceed
or click Previous
to go back one screen.
Step
9 - Risk Details
Select
the RiskScore from next to each risk you believe to be applicable to this project
plan. Note:
Hover cursor
over Risk
name/s to view examples of issues.
Click
Next to proceed
or click Previous
to go back one screen.
Step
10 - Risk Summary
The calculated risk summary is displayed
with the calculated risk score shown as P
(Project) on the graph.
Calculated
Score - the total score calculated from the risk scores.
Calculated
Risk - the risk level calculated based on the risk matrix.
Adjusted
Risk - the risk level assigned to project if the calculated level
is not applicable due to other factors not included in the risk calculation.
To
adjust the calculated risk, select Risk
from .
Click
Next to proceed
or click Previous
to go back one screen.
Step
11 - Project Summary
This screen displays the final results for
all area calculated in the wizard.
Gross Building Area
- asset area/s in square metres that
the work is for broken into New, Minor Redevelopment, Major Redevelopment
and Fit development actions.
Site Works
Components Area (if applicable) - asset area/s in square metres
that the work is for broken into New, Minor Redevelopment, Major Redevelopment
and Fit development actions.
Total Gross Building
Area - total area in square metres of
asset that the work is for.
Indicative Program Range
- indicates the period of time the project
is expected to run in weeks based on the high and low quality streams,
displaying the approximate end month and year based on the nominated start
date.
Indicative
Cost Range - indicates the cost of the project with annual loading
applied for Building (including Site Works, Furniture, Fittings and Equipment,
Fees and Additional Costs.
Indicative
Completion Cost - indicates total cost calculated for the project
with the annual loading applied plus any additional costs with no loading
factors. The
additional costs are not considered in the program, escalation or cashflow
calculations.
Indicative
Cash Flow - indicates the cash flow expected for the project over
the number of financial years the program has been calculated to run.
Calculated
Risk - the risk level calculated based on the risk matrix.
Adjusted
Risk(if applicable) -
the risk level assigned to project if the calculated is not applicable
due to other factors not included in the risk calculation.
Factors used in calculating the total costs
include escalation (6%), Contingency (20%), Location (10%), Grossing (30%),
and Site Works (20%).
Click
Previous to
go back one screen.
Click
Print to print
the project summary.
Note: A
print dialog box will be displayed, click Print
or Cancel
to close dialog box. You
can also save the summary to your PC by selecting File/Save As.
Click
Cancel to
cancel the plan a project wizard.
Note: This
does not save any details.
Click
Finish to
save and end the wizard, and return to Planned Project List.
Note: The
planned projects list will display with the new project plan.
has been
checked.
Step
1 - Start
. 
.
.
. Click
next to Facility Type. 
for this project plan. 
. 
to select
the date you are considering to start the project from the concept phase.